Quick guide to planning a successful Corporate event
No matter if you’re throwing a seminar for your company, launching a new product, holding an awards ceremony, or raising money for a good cause, you need to put in the time and effort to plan beforehand. Organization of a business gathering might be far more challenging than that of a private celebration. Always keep in mind the company whose name is attached to your event.
Get the best hotel deals in Vadodara on our banquet hall at The Oasis Hotel, as we host many different occasions, each with its own set of requirements and quirks. Planning a corporate event? Here’s a fast guide to making it a smashing success.
● Plan Your Budget:
Making a financial strategy should be the first step in organizing any kind of company event. You’ll need to think about the event’s theme, the estimated number of attendees, the menu, the entertainment, and giveaways, and more. We have no doubt that you can come up with a fantastic theme or catering, but until you’ve established a realistic budget, your efforts will be wasted.
● What’s Your Brand?
The next step in organizing a corporate event is to determine the tone and feel of your brand. Who typically shops at your establishment? It would help if you had a good idea of your average customer by now. The venue, menu, décor, theme, and more can all be influenced by your understanding of the image your brand is aiming to project. There’s no use of having fries and burgers in lunch at your event if your company sells expensive luxury watches.
● Venue Selection:
The process of finding the ideal event venue may now be tailored to your spending limits and brand’s image. The Oasis Hotel has flexible event space to host a variety of functions. It doesn’t matter if you’re trying to have a party in a laid-back setting or a formal affair appropriate for the royal family; we can accommodate both!
When searching for the ideal location, kindly make sure the availability of enough rooms for your guests and the necessary furniture, decorations, and amenities.
Check to see if the location you’re considering for your corporate event offers any degree of personalization. Personalized decor for the ballroom’s main dance floor are a popular example of the kind of alterations we make here at The Oasis Hotel. If you want the event to have a more personalised feel, your firm may wish to have its logo painted in large letters on the floor. Find a location that offers the flexibility you need to make your event truly special.
● Catering The Event:
The quality of the refreshments served at your business party will determine how well the evening goes. You can choose from a range of catering options, depending on the type of business event you’re throwing. We recommend a more relaxed atmosphere with hors d’oeuvres for a more informal gathering. A formal sit-down supper may be more appropriate for a fancy gathering. Looking for the best deals on hotels in Vadodara, Gujarat?The Oasis Hotel is here to offer more than your expectations.
Fitting the menu to the occasion is essential. You could use the same concept for the beverages and snacks if you’re having a themed party. In the end, it’s all about conveying the right vibe to your guests.
● Entertainment:
A DJ could provide ambient music at a more relaxed gathering. The use of recorded music is fine for casual events, but a live band should be hired if a classy atmosphere is desired. Having appropriate entertainment may do wonders for the atmosphere of your event.
Having a host or emcee for the evening is also crucial. The success of your business party hinges on the energy and enthusiasm of the host. Find a person who is confident in public speaking.
You should look for someone with the appropriate credibility for the event at hand. The host of a trade fair, for instance, should have extensive expertise in the field. Similarly, a fundraiser is more likely to succeed if it is hosted by a person of influence who can persuade attendees to give to the cause.
How to choose the best banquet hall in your area?
Choosing the best banquet hall for an event can be challenging, but with careful consideration, you can find a venue that meets your needs. Looking to book hotels online in Vadodara? The Oasis Hotel offers amazing discounts on luxurious rooms and delicious food.
- Location: Consider the accessibility and convenience of the location for your guests. It’s best to choose a venue that is easy to get to, with ample parking or nearby public transportation.
- Capacity: Ensure that the banquet hall can comfortably accommodate your expected number of guests, and that the layout of the room is suitable for the type of event you’re planning.
- Amenities: Check that the banquet hall has the necessary amenities to support your events, such as a stage, a sound system, and a dance floor.
- Catering: Find out if the banquet hall has an in-house catering service or if they allow you to bring in your own caterer. If you choose to bring in your own caterer, confirm that they are allowed and if they have any restrictions.
- Decor and setting: take a look at the room from ambiance and general decor perspective, will it match or complement your event setting or theme?
- Price and Availability: compare prices, services and availability among different banquet halls and make sure you are getting the best deal.
- Service and Reputation: Gather feedback about the banquet hall’s service and reputation from other clients and ensure that you are choosing a venue that is known for providing great service.
Check the references, contract and terms carefully before signing, and make sure to have everything written down.
Final Thoughts:
One must prepare in advance. You’ll have more options for vendors and locations if you start looking early. Don’t lose sight of why you’re hosting this business event in the first place. Is there a new product you wish to introduce? Recognize and reward your staff. Donate to a good cause. The goals for the event’s atmosphere and atmosphere can be defined by these indicators. We encourage you to inquire about The Oasis Hotel’s event space and pricing for your next business gathering.
- Published in Hotel
Top Hospitality Industry Hacks to Impress the Guests
Due to the personal nature of customer service, businesses in the hospitality sector rely significantly on word-of-mouth advertising to expand their clientele. The only reliable strategy for your hotel to gain new guests is through positive online reviews. That’s why you need to do whatever it takes to set yourself out from the rest of the field. Here are seven simple methods that most of the luxury hotels in Vadodara follow to leave a lasting impression on your guests.
1. Participate in Pre- and Post-Stay Conversations with Guests:
When a guest makes a reservation at your hotel online, their stay officially begins. Add some interactivity to your website in the form of surveys and questionnaires to learn more about your guests before they arrive. You’ll be better able to cater to their needs and make the most of their time with you if you have some idea of the reason for their visit. Email them useful information, discount coupons, and suggestions for things to do while they’re in town.
Timely communication with customers after their stay is essential for eliciting useful feedback and finding areas for improvement at the hotel. Thank them for their business, deal with any issues they may have, and entice them to return with special offers. In addition, show initiative by soliciting feedback. Customers have an appreciation for the value that reviews have to a hotel’s bottom line. If they had a good time, they’ll probably be happy to write a review about it.
2. Acquire Local Knowledge:
You need to be well-versed in the local area before you can talk to your guests with any degree of authority. Be knowledgeable about the local cuisine, drinks, and attractions to really wow them. Walk them through the best routes they can take. Discuss the fascinating traditions and peculiarities that have made your community what it is today.
You can publish these details in a variety of formats, including online ones like your website and newsletters, as well as offline ones like brochures as well as flyers. Please provide your guests with all the information they will need to have a wonderful stay and get one of the best hotel deals in Vadodara from The Oasis Hotel.
3. Make Your Service Mobile-Friendly:
Making a hotel reservation isn’t a routine process. Travellers today typically use a range of electronic gadgets—from laptops and smartphones to tablets and laptops—to arrange their trips. To make the reservation process as convenient as possible, you must ensure that your website and other online content are mobile-friendly.
Even if your hotel offers the best facilities as well as services in the area, it won’t attract customers if they have trouble making reservations. If customers find difficulty completing any task on your website, it is highly likely that they will abandon it and look out for the one that does.
4. Move on to Keyless Entry:
Guests can bypass the lobby and check in using their smartphones using a keyless check-in service. The gadget acts as their key for the duration of their stay, making it more practical and safe than a standard key card. Also, your front desk staff will be able to focus more on other duties thanks to this adjustment.
Because a mobile application is required for keyless entry, mobile optimization and keyless entry are natural partners. The process of making your locks work with the service involves more than just creating an app. Keyless entry is a particularly useful method for facilitating cross-platform service in the hospitality industry.
5. Upgrade Your Bedsheets, Blankets, Towels, etc:
Ideally, your hotel would be equipped with nothing but the highest quality features on the market. Since that’s obviously impossible, you’ll have to prioritise some over others. Be sure to bring plenty of bedding supplies like blankets, sheets, and towels. These amenities can retain or lose your guests concerning their stay by improving their self-care and rest.
Guests will appreciate the extra effort you’ve made to ensure their comfort if the bedding and towels they use are of high quality. Similarly, a room would benefit from a consistent colour scheme of soothing pastels. These seemingly insignificant alterations to the decor can do wonders for the comfort of your guests.
6. Serve Hot Beverages round the clock:
Providing complimentary coffee and tea to guests throughout the day is another simple approach to make them feel at home. You can really impress your guests by providing coffee and tea in each room, but if that’s not in the budget, you can also make a hot beverage station available in the lobby which is a much more practical as well as cost-effective option. The Oasis Hotel ranks among the best restaurants in Vadodara that offer hot beverages round the clock.
There is a large window of time between when guests go to sleep and when they wake up, and most people rely on coffee or tea to get them through the day. Provide assistance around the clock to accommodate varied schedules.
7. Rewards for the Repeating Guests:
In today’s hotel industry, customer loyalty is harder to achieve, therefore you need to put in extra effort to gain repeat visits from customers. While a loyalty programme offering discounts and “one free night” benefits is a smart place to start, offering a wider variety of prizes would encourage guests to stay longer and earn free nights more rapidly. Some of the benefits that visitors can use whenever they like are as follows:
- Free meals
- Extra drinks for them in the room
- Special valet service
- Late check-out
- Room upgrade (as per availability)
Make use of your website and other digital properties, especially social media, to spread the word about your loyalty programme. Getting to know your former customers by name is easy with the help of social media. When you greet regulars by name, you show them that you remember them and value their business.
- Published in Hotel