No matter if you’re throwing a seminar for your company, launching a new product, holding an awards ceremony, or raising money for a good cause, you need to put in the time and effort to plan beforehand. Organization of a business gathering might be far more challenging than that of a private celebration. Always keep in mind the company whose name is attached to your event.
Get the best hotel deals in Vadodara on our banquet hall at The Oasis Hotel, as we host many different occasions, each with its own set of requirements and quirks. Planning a corporate event? Here’s a fast guide to making it a smashing success.
● Plan Your Budget:
Making a financial strategy should be the first step in organizing any kind of company event. You’ll need to think about the event’s theme, the estimated number of attendees, the menu, the entertainment, and giveaways, and more. We have no doubt that you can come up with a fantastic theme or catering, but until you’ve established a realistic budget, your efforts will be wasted.
● What’s Your Brand?
The next step in organizing a corporate event is to determine the tone and feel of your brand. Who typically shops at your establishment? It would help if you had a good idea of your average customer by now. The venue, menu, décor, theme, and more can all be influenced by your understanding of the image your brand is aiming to project. There’s no use of having fries and burgers in lunch at your event if your company sells expensive luxury watches.
● Venue Selection:
The process of finding the ideal event venue may now be tailored to your spending limits and brand’s image. The Oasis Hotel has flexible event space to host a variety of functions. It doesn’t matter if you’re trying to have a party in a laid-back setting or a formal affair appropriate for the royal family; we can accommodate both!
When searching for the ideal location, kindly make sure the availability of enough rooms for your guests and the necessary furniture, decorations, and amenities.
Check to see if the location you’re considering for your corporate event offers any degree of personalization. Personalized decor for the ballroom’s main dance floor are a popular example of the kind of alterations we make here at The Oasis Hotel. If you want the event to have a more personalised feel, your firm may wish to have its logo painted in large letters on the floor. Find a location that offers the flexibility you need to make your event truly special.
● Catering The Event:
The quality of the refreshments served at your business party will determine how well the evening goes. You can choose from a range of catering options, depending on the type of business event you’re throwing. We recommend a more relaxed atmosphere with hors d’oeuvres for a more informal gathering. A formal sit-down supper may be more appropriate for a fancy gathering. Looking for the best deals on hotels in Vadodara, Gujarat?The Oasis Hotel is here to offer more than your expectations.
Fitting the menu to the occasion is essential. You could use the same concept for the beverages and snacks if you’re having a themed party. In the end, it’s all about conveying the right vibe to your guests.
● Entertainment:
A DJ could provide ambient music at a more relaxed gathering. The use of recorded music is fine for casual events, but a live band should be hired if a classy atmosphere is desired. Having appropriate entertainment may do wonders for the atmosphere of your event.
Having a host or emcee for the evening is also crucial. The success of your business party hinges on the energy and enthusiasm of the host. Find a person who is confident in public speaking.
You should look for someone with the appropriate credibility for the event at hand. The host of a trade fair, for instance, should have extensive expertise in the field. Similarly, a fundraiser is more likely to succeed if it is hosted by a person of influence who can persuade attendees to give to the cause.
How to choose the best banquet hall in your area?
Choosing the best banquet hall for an event can be challenging, but with careful consideration, you can find a venue that meets your needs. Looking to book hotels online in Vadodara? The Oasis Hotel offers amazing discounts on luxurious rooms and delicious food.
- Location: Consider the accessibility and convenience of the location for your guests. It’s best to choose a venue that is easy to get to, with ample parking or nearby public transportation.
- Capacity: Ensure that the banquet hall can comfortably accommodate your expected number of guests, and that the layout of the room is suitable for the type of event you’re planning.
- Amenities: Check that the banquet hall has the necessary amenities to support your events, such as a stage, a sound system, and a dance floor.
- Catering: Find out if the banquet hall has an in-house catering service or if they allow you to bring in your own caterer. If you choose to bring in your own caterer, confirm that they are allowed and if they have any restrictions.
- Decor and setting: take a look at the room from ambiance and general decor perspective, will it match or complement your event setting or theme?
- Price and Availability: compare prices, services and availability among different banquet halls and make sure you are getting the best deal.
- Service and Reputation: Gather feedback about the banquet hall’s service and reputation from other clients and ensure that you are choosing a venue that is known for providing great service.
Check the references, contract and terms carefully before signing, and make sure to have everything written down.
Final Thoughts:
One must prepare in advance. You’ll have more options for vendors and locations if you start looking early. Don’t lose sight of why you’re hosting this business event in the first place. Is there a new product you wish to introduce? Recognize and reward your staff. Donate to a good cause. The goals for the event’s atmosphere and atmosphere can be defined by these indicators. We encourage you to inquire about The Oasis Hotel’s event space and pricing for your next business gathering.